Limited space on new laptop: Tips for managing photos and videos
Effortlessly handle photos and videos on a lightweight laptop.
Sylvia recently got a new laptop with limited storage space and emailed us for advice on storing photos and videos on a computer with only 82GB of storage.
"The newer laptop has less storage space (only 82.1 GB free out of 225 GB) compared to the old one (322 GB free out of 446 GB). How can I optimize my storage space on the new laptop to free up room for my photos and videos?"
What is a common problem for individuals who own a lightweight laptop, such as a Chromebook or Windows-based ultrabook? Fortunately, there are several simple methods to save files from your hard drive.
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A quick breakdown of file sizes
While 82 GB is sufficient for basic tasks like web browsing, office applications, and streaming video, it may not be enough if you need to store large files such as high-resolution photos, videos, or games, or if you use software that requires a lot of space. Here's a rough estimate of how much space different types of files typically occupy:
- An 82GB storage capacity can hold millions of text documents, each typically being a few kilobytes (KB) in size.
- You could store approximately 16,000 high-resolution images with 82 GB of storage space.
- An 82GB storage capacity can hold approximately 40-80 hours of HD video.
- Depending on their size, you could store 1-82 games in 82GB of storage space for modern games.
To ensure smooth operation of your computer, it's recommended to keep at least 10%-15% of your hard drive free. An external hard drive is a great option for storing photos and videos to free up space on your new laptop. Alternatively, storing your photos in cloud storage can also help save space. Regardless of the method, having a backup is always a good idea.
The storage space on your laptop can be significantly occupied by photos and videos, especially for photographers working with RAW images and video professionals dealing with 4K content.
If you have a lot of home videos and photographs, you may need a secondary storage solution with less than 100GB of space left. Here are some options you might consider.
External hard drives
An external hard drive is a practical and reliable solution for expanding your laptop's storage capacity, especially if you have many media files. These portable storage devices connect to your computer via USB (and increasingly via USB-C for faster transfer speeds), allowing you to store and back up massive amounts of data without consuming your laptop's internal space.
Types of external hard drives
External hard drives are available in two main types: HDD (hard disk drive) and SSD (solid state drive). While HDDs are generally more affordable and can store up to several terabytes, they are slower in data transfer speeds and more susceptible to physical damage due to their mechanical components. In contrast, SSDs are faster and more durable, making them a better choice for those who require high-speed data transfer and need to protect their data from physical damage.
While HDDs are more affordable per gigabyte of storage, SSDs are faster, more durable, and lighter, making them ideal for frequent large file transfers, high-resolution media, and on-the-go use.
Storage capacity
External hard drives are available in a range of sizes, from small capacities like 256GB to large options over 10TB. The storage you require depends on the type of files you handle. For instance, a 1TB drive can store over 200,000 high-resolution images if you need space for photos. A larger capacity drive may be necessary for video files, particularly HD or 4K, as these files can consume tens or even hundreds of gigabytes.
Portability and convenience
Portable external hard drives are an excellent solution for photographers, videographers, and anyone needing access to large files while moving. Some models are designed to be ultra-durable, with rugged, shockproof, and waterproof features, making them ideal for outdoor and travel use.
Organizing drives by project or period helps professionals easily archive and retrieve data. A simple labeling system, such as dating or categorizing drives, can keep data structured and accessible. This is crucial when dealing with multiple drives over time. Check out Kurt's top picks for external hard drives here.
Cloud storage services: Google Drive, Dropbox, Microsoft OneDrive
Cloud storage services such as Google Drive, Dropbox, and Microsoft OneDrive provide easy, adaptable solutions for storing large files without using up your laptop's limited storage space. These services enable you to safely store your photos, videos, and documents in the cloud, freeing up valuable space on your device. One significant advantage of cloud storage is the ability to access files from any device with an internet connection, including your phone, tablet, or another computer.
Many cloud services offer a limited amount of free storage before requiring payment for additional space. For example, Google Drive provides 15GB of free storage across all Google services, while Dropbox offers 2GB for free with the option to upgrade for more space. OneDrive provides 5GB of free storage, but Microsoft users can obtain additional storage through Office 365 subscriptions, which also grants access to the Microsoft Office suite.
Cloud storage services provide automatic syncing and backup, making it easier to organize and safeguard files. This is especially useful for large photo and video libraries that can be set to upload automatically from your phone or computer. In addition to storage, cloud platforms offer features like file versioning and collaboration tools, which boost productivity and enable seamless file sharing with friends, family, or colleagues.
To ensure your data is safe, it's always best to take extra precautions, such as enabling two-factor authentication and using strong, unique passwords, in addition to the encryption and other security measures offered by many cloud storage providers. Kurt's favorite cloud services can be seen here.
iCloud: A comprehensive cloud storage solution for Apple users
Free storage and subscription plans
All iCloud users receive 5GB of free storage, which is enough for basic services like iCloud Keychain, trying out other features, and storing some files. For those who require additional storage, iCloud+ subscriptions are available, with plans that offer more storage.
- 50GB for $0.99/month
- 200GB for $2.99/month
- 2TB for $10.99/month
- 6TB for $32.99/month
- 12TB for $64.99/month
Integration and usability
Apple devices are seamlessly connected to iCloud, allowing for easy access to files stored on the desktop and in documents folders on Macs. With limited storage space on devices like the MacBook Air, automatic syncing to iCloud Drive is especially useful. iCloud Drive can be accessed from Windows machines through a dedicated file folder, and files can be managed via icloud.com.
Automatic syncing and backup
iCloud offers strong automatic syncing and backup capabilities. With iCloud Backup, important data on iPhones and iPads is automatically backed up when connected to power and Wi-Fi, ensuring that your device's data is always current. This backup can be used to restore your device or set up a new one effortlessly.
Security and privacy
iCloud employs 128-bit AES encryption to safeguard all files. Moreover, iCloud+ subscriptions come with enhanced privacy options, including iCloud Private Relay, which safeguards your browsing history and identity, Hide My Email, which generates unique email addresses, and Custom Email Domains for personalized email addresses.
Collaboration and compatibility
Although iCloud is user-friendly for Apple users, it may not be as reliable and glitch-free for non-Apple users. Collaboration is limited to Apple users, but files can be shared and accessed across different Apple devices using the Files app on iOS and iPadOS, the Finder on Mac, or File Explorer on Windows PCs.
Steps to protect yourself and your data
To safeguard your photos, videos, and other crucial files, it is imperative to prioritize data security. Follow these essential steps to protect yourself and your valuable information.
Generate and store secure passwords: Use a password manager to create unique, complex passwords for all your accounts and devices.
Secure your data: Encrypt your external hard drives and cloud storage accounts for added protection.
Enable two-factor authentication (2FA) on all accounts that offer this feature, particularly for cloud storage services.
To safeguard yourself from malicious links and protect your private information, install and maintain strong antivirus software on all your devices. The best antivirus programs can alert you to phishing emails and ransomware scams, keeping your personal information and digital assets safe. Check out my top picks for the best 2025 antivirus protection winners for Windows, Mac, Android, and iOS devices.
Ensure your devices and software are up to date with the latest security patches by regularly updating your operating system and applications.
Be cautious when using public Wi-Fi and avoid accessing sensitive information. To enhance your privacy, consider using a VPN service that encrypts your internet traffic and masks your IP address. VPNs can help protect your data from hackers and third parties, and reduce the exposure of your browsing habits to trackers. While VPNs don't prevent phishing emails, they can help securely access your email accounts from anywhere, even in areas with restrictive internet policies. For the best VPN software, see my expert review of the best VPNs for browsing the web privately on your Windows, Mac, Android, and iOS devices.
Ensure the safety of your vital documents by creating several copies of your backups, including an offline version.
When transferring files, use secure methods such as encrypted transfers or password-protected links.
You can significantly enhance the security of your data and protect yourself from potential cyber threats by following these steps.
Kurt's key takeaways
To effectively manage storage on a laptop with limited space, it is crucial to plan carefully when dealing with large files such as photos and videos. While 82GB may be sufficient for basic tasks, media files can quickly consume space. Utilizing external hard drives or cloud storage services can help keep your laptop running efficiently while ensuring that important files are securely stored and accessible. Whether you choose physical or cloud-based solutions, prioritize data security by using strong passwords and encryption where necessary. By implementing the right strategy, you can maximize your laptop's storage without compromising performance or losing cherished memories.
Can you inform us of any alternative methods for storing photos and videos that were not previously discussed? Please send us a message at Cyberguy.com/Contact.
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15 things to do or try first when you get a new iPhone: 1. Set up your phone with your personal information and preferences. 2. Install your favorite apps and games. 3. Connect your phone to your Wi-Fi network and other devices. 4. Take a few photos and test out the camera. 5. Set up your email and other accounts. 6. Enable security features like Touch ID or Face ID. 7. Customize your phone's settings and appearance. 8. Explore the built-in features and apps on your phone. 9. Connect with friends and family on social media. 10. Set up reminders and alarms. 11. Use the phone's built-in voice assistant. 12. Download and install new apps from the App Store. 13. Set up your phone's screen time and parental controls. 14. Enable automatic updates for your apps and software. 15. Back up your important data to cloud storage or an external hard drive.
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