Become a proficient user of Google Workspace and Microsoft Office.

Focus on the task at hand to increase productivity.

Productivity tools like Google Workspace and Microsoft Office perform optimally when used proficiently.

Perhaps by utilizing these tricks I've learned from years of employing this software, you may gain some additional time in your day.

To apply the chosen font, size, and spacing throughout your document (spreadsheet or presentation), select the text and click the paint roller icon in the toolbar. Then, click and drag over the text you want to transform.

You're lost after editing a Google Doc with three people and 12 versions. To retrace your steps, open File > Version history > See version history. Select a time on the right to see who made changes and when. However, if you don't save the doc as a new one with a different filename, everyone will see your edits.

Close up of a woman typing on laptop — A woman types on her computer. (iStock)

Instead of typing, dictate text to save time and reduce strain on your wrists. No need to purchase anything new, as it's already built-in. To use voice typing in Google Docs, go to Tools > Voice typing. In Word, navigate to Home > Dictate. Utilize commands such as "period" and "comma" for punctuation and "new paragraph" and "new line" for formatting.

To concentrate on your text, use the Word trick. Click on the Focus option in the View tab. The screen will go full-screen, hiding everything except the document. Press Esc or move the cursor to the top of the screen to exit full-screen mode.

To keep column and row headings fixed while scrolling through large Excel spreadsheets, select the cell containing the first data, then click on the View menu and choose "Freeze Panes."

To share a Google Doc as a template without allowing others to edit your file, follow these steps: Click "Share," then adjust the link settings to "Anyone with the link" and select "Editor." Before sending, replace "edit" in the URL with "template/preview." This will prompt recipients to create their own copies and make edits, leaving your original under your complete control.

Google apps — In this photo illustration, Google app logos, Drive, YouTube, Gmail, Chrome, Google and Google Maps are displayed on the screen of an iPhone on June 08, 2023 in Paris, France. (Chesnot/Getty Images)

Before your big presentation, right-click on any word in Word or Docs and select "Define" to discover its meaning and get guidance on pronunciation.

A shortcut you’ll use all the time

To create a new Google Doc or Google Sheet, follow these simple steps: 1. Go to Google Drive. 2. Click on the "New" button. 3. Select "Google Doc" or "Google Sheet" from the dropdown menu. 4. Start creating your document or spreadsheet.

I need to create a new calendar entry for tomorrow at 10:00 AM.

womans hand on a computer mouse and keyboard — Close-up of a woman's hand with a computer mouse. (Getty Images)

To create a new Google application, sign in to your Google account, open the Chrome browser, and enter the application name followed by ".new" in the URL bar.

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